Skip to content
  • Bucks for Students
    Enroll + Register
    • Academics
    • Admissions Information
    • Register for Courses
    • Placement Testing
    • Academic Advising
    • Majors + Certificates
    • College Catalog
    • Bucks Online
    • Honors at Bucks
    • Academic Departments
    • Student Forms

    Apply Now

    Planning + Payment
    • Financial Aid
    • Scholarships
    • Work Study Employment
    • Payment Options
    • Your Account
    • Tuition + Fees
    Transfer + Graduate
    • Transfer Information
    • Planning Your Transfer
    • Transfer by Institution
    • Transfer by Major
    • Graduate
    • Plan a Career
    • Labor Market
    • Digital Badges

    Life at Bucks
    • Student Affairs Office
    • First Year Experience
    • Student Life
    • Athletics
    • Events
    • Fitness + Wellness
    • Art + Entertainment
    • Alumni
    • Bucks+

    Basic Needs

    • Accessibility Resources
    • Campus Services
    • Directory
    • Canvas
    • Bucks Email
    • Change Password
    • Pay Tuition
    • Student Planning
    • MyBucks
     
  • Bucks for Community

    Classes + Activities

    Icon of a pencil and brush
    Personal Enrichment
    • Art + Design
    • Culinary Classes
    • Business Development
    • Gaming
    • Health + Wellness
    • History + Special Interest
    • Foreign Language
    • Kids Korner
    • Music
    • Test Prep
    • Browse All Courses
    Icon of a sun
    Kids on Campus Programs
    • Camps for Ages 5-6
    • Camps for Ages 7-9
    • Camps for Ages 10-12
    • Teen Experiences for Ages 13-17
    • Esports and Gaming Camp
    • Camp Information
    • Camp Scholarships
    • Preschool Summer Program
    • Register for Camp

    Events

    Event Programs
    • Art + Entertainment
    • Book Discussions
    • Concerts
    • Foundation Events
    • Poetry + Prose
    • Movie Monday
    • Trips + Travel 
    • Event Tickets

    Buy Tickets

    Event Venues

    • Artmobile

    • Sculpture Walk

    • Zlock Performing Arts Center

    • The Gallery at Lower Bucks

    • Hicks Art Center Gallery

     
  • Bucks for Career
    Briefcase
    Business + Career
    • Commercial Driver's License (CDL)
    • Customized ESL
    • Educators (ACT 48)
    • Browse by Industry
    • Online Learning
    • Professional Development
    • Registered Behavior Technician
    • Microsoft Office Technology & Customer Service
    • Bookkeeping with Quickbooks Certification
    • More
    Fire extinguisher
    Fire + Public Safety
    • Public Safety Training + Certificate Course Schedule
    • Fire Training Weekends
    • Industrial Safety Training (OSHA)
    • Virtual Public Safety Training
    • Other Training + Resources
    • Training Facilities
    • More
    Heart with line
    Healthcare
    • CPR + First Aid Training
    • Dental Assistant
    • Nurse Aide
    • Nursing Review & Reentry
    • Pharmacy Technician
    • Physical Therapy Aide
    • Practical Nursing
    • More
    Tools crossed
    Industrial + Manufacturing
    • Building & Construction Trades Pre-Apprenticeship
    • Metalwork Pre-Apprenticeship Training
    • Industrial Maintenance Pre-Apprenticeship
    • Locomotive Engineer + Conductor
    • Welding Training
    • Workforce Development
    • More
    Man fixing server
    Information Technology
    • Certification Testing
    • Cyber Security
    • Database Development
    • Desktop Support (CompTIA)
    • Computer-Aided Design
    • Microsoft Office Software
    • Server Administration
    • Full Stack Web Developer
    • More
     
  • Library
  • Calendar + News
  • Diversity
  • Contact
Bucks County Community College

Policies + Procedures

sunny day outside of gateway center on newtown campus
  Policies + Procedures  —  Administration  —  Use of College Credit Card

6.8 Use of College Credit Card

I. Purpose

II. Scope

To establish policies to ensure that college credit cards are used solely for the official business of the college and not for personal or other improper use.

III. General

Authority

The Vice President of Administration/CFO serves as Card Administrator and is responsible for the issuance of college credit cards to officers and employees of the college and shall account, monitor, retrieve and oversee compliance with this policy.

As Card Administrator, the Vice President of Administration/CFO or designee is authorized to review credit card purchasing activity to ensure compliance with this policy. The Vice President of Administration is authorized to suspend the credit card privileges of any cardholder who is deemed to be in violation of this policy.

Appropriate Use

The use of a college credit card is designed to facilitate transactions in the following situations.

By the Purchasing department only:

  • When the purchase cannot be made via the standard requisition/purchase order/invoice procedure, including the use of the college group-purchasing contract, because the vendor will only accept a credit card.
  • When the vendor offers a considerable price discount for using a credit card.

By all other card holders:

  • All travel on college business, including conference and team travel.
  • Pre-approved membership fees and college affiliation dues.
  • Other items as approved by the area dean or executive director.

The card cannot be used for purchases that require a quote or bid or a college inventory asset tag, namely equipment, furniture or computer/system components with a price equal to the asset capitalization level in place at the college. In such instances, the transaction should be completed through the Purchasing department.

General

  • Cabinet level approval must be obtained in order to issue a college credit card. After proper approval, requests will be submitted to the Card Administrator.
  • The card user is responsible for all charges made to the card and will be required to sign the Cardholder Agreement acknowledging his liability for any unauthorized charges.
  • All credit card transactions must be processed in accordance with the established policies and procedures for purchasing and travel reimbursement.
  • Credit limits for individual cardholders will be set by the Card Administrator.
  • The maximum credit card transaction limit is $5,000. The Card Administrator must approve any changes to the card transaction limit.
  • All credit card transactions must be made for the use and benefit of the college. Personal purchases are not permitted in any circumstances.
  • As an authorized agent of the college, the cardholder is responsible for the proper use, protection and custody of the card.
  • It is the cardholder’s responsibility to maintain required documentation for all transactions and submit monthly requests for payment with expense reconciliations to Accounts Payable. All submitted requests for payments require the approval signature of the credit card holder’s immediate supervisor and must be submitted within the period designated by Accounts Payable.
  • Violators of this policy will be subject to disciplinary action, in accordance with college policy, up to and including discharge.
  • Fraudulent or deliberately deceitful use of the credit card will result in disciplinary or legal action being taken in accordance with college policy.
  • Cardholder shall return the credit card immediately upon termination of their employment and/or resignation, or transfer to a position that does not have credit card privileges.

IV. Restrictions

Use of a college credit is prohibited for the following:

  • Personal use
  • Cash advances
  • Products or services that require Board of Trustee approval
  • Alcoholic beverages such as beer, wine or spirits
  • Consulting Services
  • Gifts and donations
  • Purchases utilizing electronic payment systems, such as, but not limited to PayPal and eBay, without prior approval of the Card Administrator.
  • Purchases with a unit cost of $5,000 or more
  • Payments for goods or services to an individual
  • Purchases from Foreign Visitors, Non-Resident Alien (payments to or on behalf of a foreign visitor).

IV. Procedures

-

 

V. Approval

-

 

VI. Responsibility

Vice President of Administration/CFO

  • Key Control
  • Emergency College Closing
  • Legal Holidays
  • Purchasing
  • Clean Air Zone
  • Mail Services
  • Capital Asset Management
  • Use of College Credit Card
  • Travel & Entertainment Expense Reimbursement
  • Cell Phone Reimbursement

Open Records Officer

Office of the President
215-968-8220 openrecords@bucks.edu Newtown

Fax: 215-698-8129

Contact the PA Office of Open Records
openrecords.pa.gov
717-346-9903

Open Records Officer

Office of the President
215-968-8220 openrecords@bucks.edu Newtown

Fax: 215-698-8129

Contact the PA Office of Open Records
openrecords.pa.gov
717-346-9903

circle logo
Newtown | 215-968-8000
275 Swamp Road, Newtown, PA 18940
Bristol | 267-685-4800
1304 Veterans Highway Bristol, PA 19007
Perkasie | 215-258-7700
One Hillendale Rd, Perkasie, PA 18944
Bucks Online | 215-968-8052
Learn from anywhere



  • Follow Us on Instagram
  • Like Us on Facebook
  • Follow Us on Tiktok
  • Watch Us on YouTube

© Bucks County Community College.
All rights reserved.

Find Campus Services

  • Accessibility - TAO
  • Admissions
  • Advising
  • ESL Programs
  • Basic Needs
  • Bookstore (External Website)
  • Career + Job Resources
  • Catalog
  • Counseling
  • Dining
  • Financial Aid
  • Fitness and Wellness
  • IT Help Desk
  • KEYS Program
  • Library
  • Media Lab
  • Success Advocates
  • Perkins
  • Early Learning Center
  • Prior Learning Assessment
  • Security + Safety
  • Testing 
  • Transfer + Planning
  • Tutoring
  • Veteran Resources

Faculty + Staff Resources

  • MyBucks
  • Office 365
  • Canvas
  • Faculty Center
  • Faculty Online Resources
  • Professional Development

Get Involved

  • Arts + Entertainment
  • Athletics
  • Bucks+
  • Calendar + News
  • Event Tickets
  • Lectures + Conferences
  • Student Life

Read Notices + Policies

  • Academic Policies
  • Student Policies
  • Human Resources Policies
  • Information Technology
  • Administration
  • Advancement
  • Consumer Information
  • Disclaimers
  • Holiday Statement
  • Notice of Non-Discrimination
  • Clean Air Zone
  • Web Accessibility

Foundation + Alumni

  • Give
  • Alumni
  • Board of Directors
  • Foundation
  • Scholarships
  • Special Events

Explore Campus

  • Bucks Online
  • Newtown Campus
  • Lower Bucks Campus
  • Upper Bucks Campus
  • Parking
  • Facilities Rental
  • Weddings in Tyler Gardens
  • Purchasing
  • Sustainability
  • Emergency Closing Information

Find Jobs

  • Student + Work-Study Employment
  • Faculty + Staff Employment

Discover Bucks

  • Accreditations
  • Board of Trustees
  • Community + Government Relations
  • Diversity, Equity + Inclusion
  • History
  • Mission + Vision
  • Office of the President
  • Provide Feedback

Contact Us

  • Ways to Contact Us
  • Faculty + Staff Directory
  • Social Media
  • Report an Issue
  • Emergency Text Alerts
  • System Status
  • Campus Health & Safety Plan