Policies + Procedures — Student Policies — Withdrawal

3.5 Withdrawal

I. Purpose

Establish criteria for students to withdraw from classes.

II. Scope

Applicable to all students enrolled in credit courses.

III. General

A student may withdraw from classes during the designated period each session and is expected to follow official withdrawal procedures.

Withdrawal After Deadline

Should a student wish to withdraw from a course after the withdrawal deadline, the following criteria will apply. These criteria for withdrawal appeals are also stipulated on the official "Appeal for Student Withdrawal after the Withdrawal Deadline” form. Students must meet all criteria; failure to do so will result in an automatic denial of the appeal.

1. A statute of limitations has been established, in that no appeal will be processed if three (3) years or more has elapsed since receipt of the grade.
2. If the appeal is based on illness, injury or involuntary change in employment hours, there must be a written statement from a physician or employer explaining why the student needs to withdraw after the deadline. The statement must be on letterhead and must be specific as to the dates involved.
3. If the appeal is based on a death of an immediate family member (spouse, parent, son, daughter, sister, brother, sibling, or other relative residing in the same household), proof of the death must be submitted.
4. If the appeal is based on any other reason, there must be evidence that can be checked attached to the petition.

Withdrawal Related to Active Military Service

The following options are available for students who have been deployed or reassigned for active military service. In all cases, it is the student’s responsibility to provide documentation of deployment or reassignment.

At any time in the semester, the student will be eligible for a full tuition refund. The student must notify Enrollment Services before the last day of the semester/session in which the tuition refund is requested.
At any time in the semester, if the course is one which can be completed online, the student may complete it with online work. The student must consult with the faculty member and/or the Assistant Academic Dean of the department to determine if such action is appropriate for the course. If for any reason the student is unable to complete the course with online work within the established semester/session, the student may request a grade of Incomplete/Military as indicated below.
If the semester/session has reached or passed the mid-point, the student may request a grade of Incomplete from the faculty member. The student has one year from the date of return from his/her deployment, as indicated on his/her activation orders, to complete the course. If no date is indicated on the student’s orders, the student will have a maximum of three (3) years from the end date of the semester to complete the course work. This follows the existing College policy for time limits for any grade changes. In certain cases (e.g. where laboratory work is required), timing of completion will be determined by the faculty member and/or the Assistant Academic Dean of the department, working with the student. If the course work is not completed within the time periods described above, the Incomplete/Military grade will become a grade of F. It is the student’s responsibility to contact the faculty member upon his/her return.
The grade of Incomplete/Military (IM) will be used to clearly indicate that the student’s incomplete grade is due to Military Activation. The grade of IM will be excluded from routine I to F conversions that take place during a semester.